With the ongoing COVID-19 crisis, the need for a vaccine management system that is compliant, safe and efficient is higher than ever before. No one knows this better than Greg Freeman, Regional Manager of Occupational Health and Wellness at The University of Vermont Health Network-Champlain Valley Physicians Hospital (CVPH).
Freeman is responsible for accurately tracking the health needs and records of over 3,200 employees across multiple facilities. Even before the pandemic, annual influenza immunizations were a complex and time-consuming process at CVPH. “For years, we have had standard documents and we duplicate them,” Freeman says. “The data entry and follow-up would take us huge amounts of time – up to five weeks.”
To process the paperwork and administer vaccines to the 1,200 to 1,500 people coming through a flu pod, Freeman and his staff would spend valuable time on recording information, checking for accuracy, and adding it to an employee’s records, all while running the daily tasks in the office.
I did a really deep review before I chose (Agility) and it just seemed like it was a step ahead.”Greg Freeman, Regional Manager of Occupational Health and Wellness at CVPH
With the COVID vaccine came a sense of urgency that Freeman knew would require a nimbler approach. In his search for a solution, Freeman turned to Net Health. “I did a really deep review before I chose Agility and it just seemed like it was a step ahead,” he says.
The foundation of Net Health’s onsite immunization management solution, Mobile Immunization Tracking, was the clear choice to keep employees safe and their important work uninterrupted, says Freeman. The all-inclusive app can be run on a tablet or laptop, and allows CVPH staff to:
- Operate a paperless documentation solution
- Scan, store and send information from any employer location or facility
- Identify high-risk individuals using mobile app records, putting them at the front of the line for vaccinations• Obtain next-day results, safely stored and accurate, that can be aligned with state registries
- Bridge information within the network, making data accessible where it is needed
Additionally, Net Health Mobile Immunization Tracking supports compliance with the ability to track verification and electronically record employee consent forms – a feature CVPH hopes to use in the future.
“Right now, we have two clinics set up for COVID vaccinations, and have the app available in both clinics,” Freeman says. “The documents are uploaded, and they are available by 2 a.m. the next morning. It’s incredible. I go in and get reports daily from the prior day to see if there are any employees or any issues with the upload, and issues have been extremely minimal. It’s been really advantageous, because being able to automatically upload the form to each staff member’s EHR account has been really time saving for all of us.”
With the addition of Net Health’s Mobile Immunization Tracking application, a process that used to take weeks is now safely and accurately achieved in a day. For the Occupational Health and Wellness Department at CVPH, this powerful new tool has provided the necessary technology to keep its employees safe and productive during the pandemic.