No matter which way you slice it, modern times have seen many private businesses go paperless. If you’re not already paperless – and believe us, it still exists – it may be time to consider making the switch. As we continue this series, we want to take a moment to acknowledge how turning our attention to electronic records for safekeeping can actually be to our benefit. And so, we come to tip #5.
If you’re looking to transform your business to a paperless office, there are a few things that you may want to consider. These three simple suggestions can help move you closer to your goal of establishing a private practice that no longer relies on countless paper documents and files.
Invest in a High-Speed Document Scanner
Critical to the ability to go paperless is uploading documents to an electronic format. Granted, while electronic medical records, computers, and mobile devices have allowed us a means through which to create primary documents electronically, there are dozens upon dozens of pieces of paper that still find their way into your office. The solution? The use of a high-speed scanner to capture and organize these paper documents in electronic format is key to making headway into a paperless environment.
Turn to a Data Storage Plan
Once documents are in an electronic form, it’s important to note that they can as easily become cumbersome and lost as within the paper world. In an era where data storage has become relatively inexpensive to purchase and maintain, storage considerations beyond the gigabyte may be worth looking into. That’s because they can include data backup plans and security protocols which allow electronic data to be securely retrieved under all conditions, and that’s something you may want to have in place for your private practice.
Set Up a Process With Your Team
The presence of an electronic scanner and data storage plan are integral to the ability to go paperless. But perhaps just as important is the process through which your team will swiftly and securely move documents into an electronic format. While straightforward to implement, this requires process and planning, but it’s certainly a goal you’ll want to strive towards if you intend to go paperless within your physical therapy practice. Coordinate these paper-to-electronic transition moves with your team to ensure a seamless and smooth process.
The more steps you have in place to go paperless, the more your private practice will thank you for it in the long run.
Schedule a demo now to see what Net Health Therapy may be able to do for you in your path to going paperless. Net Health® Therapy for Private Practice can help you manage all your documentation and files in one-cloud-based solution. Find out more today.
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